When it comes to G Suite, you know that One Cloud Solutions is the official reseller of the Google services package in Australia, right?
We have certified professionals on the platform, able to answer all your questions and needs, as well as which is the best package for your company.
The G Suite is a service package, which offers great advantages for those who have companies that need to base their processes completely online, focusing mainly on data sharing and work agility.
Thinking about who is starting to use G Suite in the company, we have separated 10 fundamental tips for you to manage it.
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10 basic tips for managing your Google G Suite
The 10 tips are:
- Add users and manage services through the Google Admin console;
- Add layers of security and privacy in G Suite;
- Control all user access;
- Make your company’s email more professional;
- Use the G Suite training and deployment resources;
- Define administrative privileges for your IT staff;
- Manage feature launches for your company users;
- Manage your mobile devices remotely;
- Control service usage and trends;
- Add domains for free.
1. Add users and manage services through the Google Admin console
The first step for people in your company to use G Suite, is to include them in your account. To make the inclusion, just have a computer or mobile device with internet access, where the procedure is done through the Google Admin Console (admin.google.com). Log in using your administrator name and password.
Ready! Just add the users you want. It is possible through the Console to manage passwords, services and everything related to your account.
2. Add layers of security and privacy in G Suite
Security in your business accounts never hurts, after all, a lot of important data must be preserved and extra security can guarantee peace of mind.
With G Suite it is possible to include layers of security, including a two-step verification, which increases the protection of passwords, as well as anti-spam and spoofing measures, where emails of dubious origin are blocked.
3. Control all user access
As an Admin, you can control everything that is accessed by users, whether or not they allow access. It is possible to create a customization of the operating mode, where its application can be made for a single user or for specific groups.
You determine what each one will have access to.
4. Make your company’s email more professional
All users who are added to your G Suite account will have an email address according to what you registered when contracting the services. Users can make use of this address through Gmail.
If they are using the address through the old email program, it is possible to make the change at any time you feel necessary. Once the change is complete, emails will automatically go to the users’ Gmail account, no longer going to the old program, such as Outlook, for example.
This change is made through the Domain’s MX records, which will be pointed to Google’s servers. This more technical part you can count on One Cloud Solutions.
5. Use the G Suite training and deployment resources:
To facilitate the transition and use of the G Suite, the service package has deployment and training resources for both users and administrators. You can access quick guides, tips, video tutorials and many other models that can be part of a “learning center” within the G Suite itself.
6. Define administrative privileges for your IT staff
Every company should be responsible for managing services and users. An IT team, for example, so that the administrator does not have to keep asking for access all the time, he can define a responsible person, in which he can grant administrative privileges.
This way, he will have the same “powers” as the contractor, being able to define improvements and solve problems easily in relation to other users through the Admin Console.
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7. Manage feature launches for your company’s users
As G Suite is based on web services, all features that have updates, they will be updated automatically, without the need for new installations. You can also find out what’s coming in the future through the G Suite release schedule.
Once you know when a service will be updated, you can configure which users and when they will have access to updates.
8. Manage your mobile devices remotely
Through the Admin Console it is possible for the administrator to manage the mobile devices (of the company) of all those who are part of the G Suite user group. Set security policies, remotely wipe device data, and more.
This is a great tool for those who have had their devices stolen / stolen.
9. Control service usage and trends
Monitor each of the services through reports and graphs that are generated in the Admin Console. Check how your team is contributing to the company, identify production trends and also safety behaviors that may bring risks to the platform.
Track every detail in daily, weekly, monthly or customized reports.
10. Add domains for free
If your company purchases a new domain or changes the name of the current one, it is possible to add these new domains to your G Suite account, free of charge in addition to the contracted package.
All users will be able to count on identities in one or more domains, allowing the sharing of services and tasks with other users of the same corporation.
Do you have any more questions? Contact us!