Do you know what an IT inventory is? Today every company that wants to have a more agile business model needs to organize all the technological tools correctly.
This organization can be assisted by a professional responsible for creating an IT Inventory.
Currently we find several options of systems ready for this purpose, but not all have a feature that aims to contribute to the processes of your company, so we think it is necessary to talk a little more about this subject and also present some of the characteristics of a good model for the your business.
But first of all, the ideal is that your company has an IT manager, who will define the best creation strategy related to an inventory and also of all areas that involve technology in your industry.
To learn more about the subject, contact us at One Cloud Solutions and do a free evaluation!
IT Inventory – Main features of this system
An IT Inventory is a complete list of all the technological resources used in a company, covering items of software and hardware.
In order for the company’s operation to be more efficient, accurate, and for all functions to be properly categorized as well as easy to access, so the resources can be accessed easily saving time and also the unnecessary expense with resources that already exist within the company, but who are “lost” due to the lack of organization.
An IT inventory should contain data such as the serial number, technical information, purchase / purchase information, area where the installation is used or was performed, when the last update was performed and when the last maintenance was performed on hardware and software.
But the inventory list can be adapted as the IT manager determines in the company, covering other points, but all linked to the company’s technology area.
The IT Inventory can be done through software, manually through spreadsheets (not very advisable because it takes a long time) or through an external IT team such as One Cloud Solutions.
Provided that well done, it has the function of helping in the tasks of the technology manager, where within a few clicks he can have access to all the resources available in the company.
It is necessary that the IT Inventory is made based on the quality standards ITIL and ISO 27001.
Where one determines the set of practices that are suitable for the management of IT services and the other defines the main requirements for the Information Security Management System (ISMS).
Failure to take these standards into account, can instead benefit the company, delay functions and even bring financial losses resulting from the implementation of an ineffective IT Inventory.
How is an IT Inventory composed?
The entire IT inventory consists of:
- And machine operating systems.
If your company’s IT inventory has only one or two of the items above, it may not be as effective in different situations.
All the items mentioned work together, and having access to information from all of them, as well as their organization, characterizes a good system and a better applied management.
If there are failures, the IT manager can define the best strategy based on this complete inventory and in a short time get a solution, not harming any area of the company.
In this same line of reasoning, a good IT inventory is characterized by several branches within the same inventory.
It is necessary to include, in addition to the 4 compositions described above, branches that include information related to the hard disk, RAM memory, processors, energy and data consumption, services, events based on the company’s production schedule, usage times, loads, related activities to the cloud, etc.
All of this based on the company’s business model, that is, each one must be evaluated and implemented as needed.
It is also necessary that the responsible IT team knows how to master all the functions of this inventory.
During its creation, it is also necessary to facilitate the reading, so that other teams can define solutions without the system depending exclusively on a single person responsible in the event of an eventual emergency.
Is everything working correctly?
Another characteristic of an effective IT inventory is when it is able to identify each of the processes and whether they are fully operational.
All low performance, errors, outdated content (such as software and licenses), must be present in the inventory and be identified by the responsible IT team very easily.
This function in the inventory can decrease a company’s “technical stops”, as well as the opening of technical support calls, because when conducting a routine conference, eventual problems can be identified and solved without the need for IT professionals to stop their work. activities in other sectors and dedicate their time to solve something that “spoiled” due to the lack of follow-up.
Making a company’s processes run smoothly and continuously generates profits.
Another important feature of an IT Inventory is linked to system automation. “But what does this mean?” Have you ever thought about having to identify and install software updates, or perform monthly backups, machine by machine?
A system that uses the IT Inventory together, can perform backups, as well as installing updates, all done automatically, among other functions.
So again the efforts of the IT professionals hired by your company, may be focused on other areas, instead of dedicating precious time to keep everything up to date.
Think about wasted time having to update everything manually.
As we have already mentioned above, an IT inventory considered effective, must have an easy-to-use feature.
If the interface was complicated and with a quantity of information beyond what is necessary, this can delay its real purpose, as well as make it difficult for professionals to analyze it and delay the resolution of the problem that would be simple on a more dynamic platform.
Everything should be very dynamic, with essential information about the options registered in the inventory. Thus, all the productivity of the team responsible for this area will be increased.
IT companies in Melbourne? Meet One Cloud Solutions!
Remembering that these are just some of the essential features for an effective IT inventory.
Many other options, as long as they are easy to understand, can also be implemented. Everything should be defined by your IT manager.
Do you have any more tips? Leave your comments. Do you need an IT inventory for your company? Get in touch through:
Or on the phone:
- 04 7265 0055